How to Optimize Your Site Meetings

Discover best practices for effective and productive construction site meetings. Save time and improve communication.

Site meetings are essential for proper work coordination. However, they can quickly become time-consuming if not well organized.

Prepare Your Meeting in Advance

An effective meeting starts with good preparation. Before each meeting:

Establish a precise agenda

Send it to participants 48 hours in advance

Gather necessary documents (plans, photos, previous minutes)

Identify critical points to address

During the meeting, follow a clear structure:

Quick round table (5 min) - Overall progress update

Previous actions review (10 min) - Follow-up verification

Technical points (30 min) - Discussion of day's topics

Planning (10 min) - Coordination of upcoming interventions

Miscellaneous (5 min) - Open questions

Audio recording of your meetings with automatic transcription allows you to:

Never forget any exchanges

Produce meeting minutes in minutes

Easily find information

After the meeting:

Send the minutes within 24 hours

Clearly assign actions with deadlines

Schedule automatic reminders

With these practices, your site meetings will become a real productivity lever.